Materials Management Workflows

Materials Management Business Process Definitions & Templates

  • Workflow Template / Materials Management

    Distribution Center Operations
    Distribution Center Operations refers to a set of sub-processes and activities (inventory stocking, receiving, etc.) carried out within a company's network of distribution warehouses, or distribution centers. Distribution Center Operations sub-processes include inbound/outbound order processing, material quality checks (upon arrival as well as after storage), warehousing, inventory counting and restocking.
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  • Workflow Template / Materials Management

    Distribution Planning & Delivery
    The Distribution Planning & Delivery process, or workflow, involves the processing and subsequent route planning and delivery of customer orders. This process typically includes the entry and scheduling of customer order deliveries, transportation route optimization and planning, materials loading (i.e., order picking) and related fleet management tasks (mileage recordation, vehicle maintenance, etc.).
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  • Workflow Template / Materials Management

    Ingredient Storage & Allocation
    The Pharmaceutical Ingredient Storage & Allocation process involves coordination between vendors, warehouse staff (managers, receiving/unloading staff), quality control employees and manufacturing facilities to accept, check, store and allocate materials used in pharmaceutical production processes. Ingredients are delivered by vendors to company storage facilities, where they are checked by quality control (QC) staff to ensure that they have been received in good order. Once the order has passed the initial quality check, it is sent to the appropriate storage area. From there, materials are allocated to production facilities and/or laboratories based on demand.
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  • Workflow Template / Materials Management / Inventory Management & Control

    Inventory Discrepancies
    The Inventory Discrepancy Resolution process involves coordination between inventory analysts, warehouse staff and master data management employees to research and resolve inventory inconsistencies discovered by front-line staff members. Inventory discrepancies can be related to pricing or cost setup errors, mis-labeled products, and/or errors during the receiving process (i.e., stock not recorded into inventory system correctly). Once the reason for the discrepancy is determined, the inventory analyst is responsible for contacting the appropriate parties to resolve the issue.
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  • Workflow Template / Materials Management / Inventory Management & Control

    Inventory Replenishment
    Inventory Replenishment is a process that involves the analysis of inventory levels and subsequent restocking or replenishment (if needed). Includes item requests (by phone, fax, e-mail, from stores, etc.), inventory data collection (from retail or outlet stores), SKU checks, missing component identification (ensure that items are not available in the warehouse before appropriate action is taken) and purchase order (PO) generation. If requested items are not available, analysts must cut the order to the number of units available.
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  • Workflow Template / Materials Management / Inventory Management & Control

    Inventory Standards & Maintenance
    Inventory Standards & Maintenance is a process that involves the analysis of the historical inventory's use of patterns to determine if changes to inventory standards are required and the comparison of current inventory levels (maintenance) versus established reorder points (and subsequent materials purchasing and approval, if needed). This process includes historical inventory usage review, transactional analysis (this analysis determines whether a number of orders are forming a trend or not), adjustments in inventory levels (if required), evaluation of materials requiring manual reordering (inventory management decides whether to approve or deny manual reorders), purchase order submission, reception or ordered materials and their subsequent invoices, invoice matching and resolution (should invoices not match) and invoice payment.
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  • Workflow Template / Materials Management / Inventory Management & Control

    Materials Management (General)
    Materials Management (General) is a process that involves the processing of requests for materials from Product Development and R&D teams. This process includes data entry (requestor fills out a material request form), case code assignment and communications between customer service and other relevant groups. Ensure that communications are recorded and easily accessable within the company's computer systems.
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