Call Center Shrinkage Due to Meetings

Call Center Shrinkage Due to Meetings

KPI Details

This metric measures both the productivity of the organization's workforce, as well as management's ability to monitor how effectively employees are using their time. Through granular analysis of employee time use, management is able to identify lost work time and determine methods to improve capacity. A larger than intended amount of work time lost to meetings may impact organizational capacity, as well as employee productivity, work quality and service levels.

KPI Definition

The number of minutes that call center representatives spend off the phone and unavailable to accept calls as a result of attending meetings as a percentage of the total amount of time scheduled for work over the same period of time.

KPI Best Practices

• Maintain effective and consistent communication to reduce the need for meetings
• Only hold meetings when necessary as opposed to weekly/monthly meetings
• Create agendas for meetings to keep structured and reduce meeting time.

KPI Calculation Instructions Call Center Shrinkage Due to Meetings?

Two values are used to calculate this KPI: (1) the amount of work time (measured in minutes, rounded to the nearest tenth) lost due to scheduled or unscheduled meetings, and (2) the total amount of available work time across all of the organization’s employees during the measurement period. The amount of work time lost should be considered to be the amount of time call center representatives spend off the phone and unavailable to accept calls. Meetings should be considered any gathering of employees (in-person, over the phone, or virtually) to discuss a work-related subject. Total available work time should be defined as the time the organization has scheduled, during business hours, for employees to perform work activities. To calculate the total amount of time available for work during the measurement period, first identity the number of hours employees were scheduled to work during the period; then, multiply that value by 60 to convert to minutes. For full-time salaried employees, use a standard 8 hour work day for this calculation (e.g., 10 salaried employees working 8 hours per day equates to 4,800 available work minutes per day).

KPI Formula :

((Sum of Work Time Lost Due To Meetings) / Total Available Work Time) *100