Positions Filled as a Percentage of Total Employees

Positions Filled as a Percentage of Total Employees

KPI Details

Positions Filled as a Percentage of Total Employees measures the rate at which the organization is recruiting, onboarding and training new employees. This metric should be tracked to allow HR leadership to monitor the workload of the recruiting/hiring and employee training functions, as a higher than unusual workload has the potential to negatively impact departmental work quality (i.e., less time available to screen and train employees properly, etc.). Conversely, a relatively low value for this metric (as compared to industry benchmarks and previously observed levels) may indicate that recruiting and hiring functions are not currently highly active, and could potentially be overstaffed (i.e., not enough work to go around). This value may he higher for organizations experiencing high growth, or for those that have relatively high employee turnover rates.

KPI Definition

The total number of job positions filled over a certain period of time, divided by the average number of employees (company-wide) working for the organization over the same period of time, as a percentage.

KPI Best Practices

• Eliminate or combine training areas when possible to reduce training times
• Promote employees from within the company
• Clear descriptions of open positions in advertisements and job postings

KPI Calculation Instructions Positions Filled as a Percentage of Total Employees?

Two values are used to calculate this KPI: (1) the total number of new employees hired, and (2) the average number of company-wide employees working for the organization over the same period of time. A new hire should be counted as any job position that was filled by the organization (through an external hire, or an internal promotion) during the measurement period. When calculating this value for a calendar year (or month, quarter, etc.), the average number of employees working for the organization during that time period should be used in the denominator for this calculation (i.e., the number of employees at start of period, plus the number at the end of the period, divided by 2).

KPI Formula :

(Number of Job Positions Filled / Average Number of Total Employees) *100